Assistant Manager - HR & Admin

RADICI PLASTICS INDIA PVT LTD

RADICI PLASTICS INDIA PVT LTD is the Indian Company of High-Performance Polymers Business Unit, one of the world’s leading producers of engineering plastics and a network of production and sales sites located throughout Europe, North America, South America, and Asia.

Role: HR & Administration Assistant Manager

• To ensure efficient administrative service and support to office/ Remote employee under HR & Admin function
• To support HR Department in managing Staff recruitment, engagement, training and other activities for employees

Office Location: Gurgaon Head office, Haryana.

Responsibilities

Ensure efficient administrative service and support to office/ Remote locations

• Seamless travel arrangements and support to employees through domestic travel, cab bookings, Flight tickets & hotel services
• Responsible to International travel related work foreign exchange /currency, and other process, Visa Process and passport renewals from time to time, as required
• Office Stationery and support to employees - Responsible for procuring & maintaining office and pantry inventory, stationery and other daily requirements
• Responsible for proper printing, courier, telephone, and communication services
• Ensure Administration for Office premises, infrastructure support and facilitation in coordination with Indiqube
• Ensure coordination and procurement for office events, meetings, etc. or any other administrative support required

Vendor Management and bill Booking/ Invoicing      

• Ensure related Vendor Management/ coordination
• Negotiating with vendors for cost effective services
• Ensuing all timely and accurate vendor bill booking in SAP.
• Monthly Provision and invoice submission.
• Coordination from Finance for vendor payments, issue resolution, etc.
• Maintaining reports for expenses wherever required.

Lead Recruitment for Staff overseeing Halol HR in Blue collar hiring    

• End to end recruitment for Staff for all positions in India
• Support Halol HR in Blue collar hiring
• Generate relevant resumes using various resources such as, Internal referrals, Naukri, HrGo, Consultants, etc.
• Conducting Interviews, Communication with related stakeholders
• Generation of offers and coordinating until joining and ensure adherence to induction timelines.

Employee Confirmation    

• Ensuring confirmation process is initiated and completed on time.
• All documentation is maintained duly
• Feedback is given to employees, timely and effectively

Ensure an engaged & motivating workplace               

• Drafting Engagement Calendar, implementation of action plans.
• Implementation actions of engagement initiatives is managed within cost - like Festive celebration, Meeting, Birthdays, Farewell, joining etc. throughout the year
• Foster participation and ensure active engagement

Support in Training & Development              

• Support in Identification of training need of each employee through skill Matrix, competency matrix, Manager Feedback
• Implementation of training plans as per the Training Calendar.

Ensure due documentations as per ISO / IATF guidleines

• Ensure adherence to the plan/ calendar.
• Capturing & Review of training effectiveness

Ensuring S&E / Value Compliances & other Audit requirements 

• Support in S&E Compliance in consonance with consultant, statutory bodies with respect to Office Locations, S&E
• Handle Value Compliances like POSH, etc.

Manage Internal, External Audits.

• Strive for nil non-conformity in various Audits like ISO, IATF, etc.

Support on providing Harmonious relation in office

• Ensuring redressal of employee grievances in time.
• Proactive approach in identification of any such issue & proper communication as appropriate.

Daily Management / Timely compilation of monthly /weekly HR MIS 

• Support in drafting Policies. Forms and formats
• Ensuring the timely Updating of trackers / Data, etc.

Maintaining physical and digital personnel records like employment contracts and physical files, confirmations and training attendance, etc.

Monthly KPI

Job Requirements

Experience

• 4-5 years of experience in HR & Admin - Manufacturing company

Nature of Experience

• Experience in recruitment, employee engagement, HR operations, grievance handling, training coordination, and administration.
• Good Understanding of Travel & Administration in company
• Hands off experience in End to End Recruitment processes
• Familiarity with HRIS systems and HR documentation processes.
• Exposure to ISO and IATF preferred

Educational Qualification

• Graduation in HR / PGDM / MSW / Any Master’s Degree in Human Resources or related field.

Role Specific Competencies

• Good understanding of HR operations and administration processes.
• Strong interpersonal and communication skills.
• Employee engagement and grievance handling capabilities.
• Analytical thinking and problem-solving ability.
• Teamwork and collaboration.
• Achievement orientation and result-driven mindset.
• Conflict resolution and stakeholder management.
• Good verbal and written communication skills.

Working Relationships

Internal Stakeholders

• Coordination with all employees, department heads, and management teams for HR and administrative activities.

External Stakeholders

• Consultants, travel vendors, trainers, auditors, recruitment agencies, and service providers.